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Submission Preparation Guidelines

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BCPHR Submission Preparation Guide
Boston Congress of Public Health Review

Submission Preparation Guide

A three-step roadmap to a manuscript that meets editorial standards and avoids desk rejection.

The Submission Process

1

Download Your Template

Choose the template that best fits your submission type. Each template includes instructions for both the cover letter and the manuscript or media submission.

2

Conform to Guidelines

Format your document, figures, tables, references, and disclosures to BCPHR standards. Submissions that fall short are desk rejected without review.

3

Submit via Scholastica

Upload your prepared manuscript through Scholastica. Emailed submissions are not accepted under any circumstances.

Article and Submission Material Templates

Pick the template that matches your work and build directly on it. Each template contains in-depth preparation instructions, required sections, and sample references specific to that submission type. Links open the official Google Doc.

Original Research Article

Empirical research, any method

Review Article

Synthesis of existing literature

Supplement

Special topic editions

Research Letter

Brief findings communication

Commentary / Op-Ed

Opinion and perspective pieces

Atypical Article

Non-standard formats

Blog

Short-form, accessible writing

Poster

Visual research presentations

Electronic Media

Digital and multimedia content

Cover Letter

Accompanying submission letter

Manuscript Requirements

The six pillars every submission must satisfy before peer review. This is a quick-reference summary; in-depth formatting, section order, and sample references are provided inside each submission template above.

Document Format

  • At least 11 pt Times New Roman font
  • Microsoft Word file (.doc or .docx)
  • All pages numbered
  • Authors secure rights for any reproduced images, tables, or figures
  • Do not include line numbers
  • Do not submit PDFs or Google Doc links

Language

  • Non-discriminatory language required at all times
  • No defamatory language toward persons or institutions
  • Author biographies of roughly 100 words required at the end of the template
  • No sexist, heterosexist, racist, homophobic, transphobic, or xenophobic terms

Figures and Images

  • Place each figure on a separate page
  • At least 300 DPI; JPEG, PNG, EPS, or SVG
  • Videos and GIFs accepted, submitted as separate files
  • Transparent backgrounds preferred
  • Numbered consecutively in order of appearance
  • Bold 12 pt titles above; single-spaced 12 pt legends below
  • Text within figures: 10 pt Times New Roman, single-spaced
  • Poster submissions have unique requirements, read the template carefully
  • Titles and legends must not be embedded in the image

Tables

  • Created in Word, placed at the end of the submission
  • Numbered consecutively in order of citation
  • Bold 12 pt titles above the table
  • 10 pt single-spaced body text and data
  • 8 pt single-spaced legends below
  • Do not submit tables as images

References (AMA Style)

  • Follow the American Medical Association Style Guide
  • Endnotes with superscript Arabic numerals
  • Numerals sit outside periods and commas, inside colons and semicolons
  • Zotero or Mendeley recommended for citation management
  • APA style with in-text citations is not accepted

Disclosures

  • Authors contributed to the submission and grant BCPHR permission to review and publish
  • No personal, commercial, academic, or financial conflicts of interest
  • Photographs of identifiable individuals require written permission or signed waivers (PNG or TIFF, 300 DPI or higher)
  • Submission is not under review elsewhere and has not been previously published
Important: Submissions that do not conform to these guidelines will be desk rejected. Review every requirement above before uploading to Scholastica.

Ready to Submit?

All manuscripts are submitted through Scholastica. Emailed submissions are not accepted.

Submit via Scholastica
Adapted from the BCPHR Submission Preparation Guidelines, Boston Congress of Public Health Review.

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