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Data Sharing and Retention

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BCPHR — Data Sharing and Retention
Reference Shelf · Authors and Publishing

Data Sharing and Retention

Data availability statements, repository expectations, and the 10-year retention policy.

ISSN 3068-8558 DOI 10.54111 Open Access · CC BY Updated April 2026

BCPHR requires a data availability statement on every applicable manuscript and asks authors to retain underlying data for at least 10 years after publication.

Why This Matters

Data Transparency at BCPHR

Open data supports reproducibility, enables secondary analysis, and increases the impact of published research. BCPHR requires a data availability statement on every applicable manuscript and encourages authors to deposit research data in public repositories with persistent identifiers. This page describes the data availability statement requirements, the 10-year retention policy, and acceptable repositories.

Data Availability Statements

Required Elements

All applicable manuscripts must include a data availability statement that describes where the data underlying the findings is held, the conditions of reuse, and how qualified researchers may access it. The statement should appear at the end of the manuscript before the references.

✓

Open Data

  • Type of data used
  • Repository name and URL
  • Persistent identifier (DOI, accession number)
  • Conditions of reuse (typically CC BY or CC0)
  • Date of deposit
!

Restricted Data

  • Type of data used
  • Reason data cannot be shared (privacy, legal, IRB)
  • Process to request access
  • Contact details for data inquiries
  • Conditions and licensing if access is granted
Repositories

Where to Deposit Data

BCPHR recommends depositing research data in subject-specific or general-purpose repositories that issue persistent identifiers. Common repositories for public health research include:

Recommended Repositories

  • General purpose: Zenodo, Figshare, Dryad, Open Science Framework (OSF)
  • Health and biomedical: NIH Data Sharing Repositories, ICPSR (Inter-university Consortium for Political and Social Research)
  • Genomics and omics: GenBank, Gene Expression Omnibus, European Nucleotide Archive
  • Clinical trials: Vivli, ClinicalStudyDataRequest.com
  • Survey data: ICPSR, Harvard Dataverse
  • Qualitative data: Qualitative Data Repository (QDR)
Retention Policy

10-Year Data Retention

Authors should ensure that the data underlying their published findings is accessible to other competent researchers for at least 10 years after publication. Where possible, data should be deposited in an institutional or subject-specific repository at the time of publication. Where data cannot be publicly shared, authors should retain it in a format that allows secure transfer to qualified researchers upon reasonable request.

Authors May Be Asked to Provide Data

Authors may be asked to provide raw data of their study together with the manuscript for editorial review. Authors should be prepared to make data publicly available where practicable, provided that participant confidentiality can be protected and legal rights concerning proprietary data do not preclude release.

Privacy and Confidentiality

When Data Cannot Be Shared

Some data cannot be shared publicly due to participant privacy, legal restrictions, IRB conditions, or proprietary agreements. In these cases, the data availability statement should explicitly state why and describe the access process for qualified researchers. BCPHR respects legitimate restrictions on data sharing and does not require public release where privacy or legal concerns make it inappropriate.

OPEN ACCESS · CC BY

Authors retain rights to their work. All BCPHR manuscripts are freely available without charge. Users may read, download, copy, distribute, print, search, or link to full texts without prior permission from the publisher or author.

BCPHR Aligns with the Following International Publishing Standards. (Click to Open)
COPE Core Practices ICMJE Recommendations WAME Policies Declaration of Helsinki Foundation for Biomedical Research EQUATOR Network 16 Principles of Transparency PIE-J (NISO RP-16-2013)
What is PIE-J? PIE-J stands for Presentation & Identification of E-Journals, a National Information Standards Organization Recommended Practice (NISO RP-16-2013). It defines how online journals should present title history, ISSN, publication dates, and edition numbering so that librarians, indexing services, and citation databases can unambiguously identify and cite content. BCPHR follows PIE-J for its edition-to-year crosswalk and article-level identifier consistency, as recommended by PubMed Central.
BCPHR · ISSN 3068-8558 · DOI 10.54111 · Boston Congress of Public Health SUBMIT ON SCHOLASTICA →

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